Legal

License Agreement

This agreement is between maxen (“licensor”) and the organisation that activates a Wardyn licence key (“customer”). Activating a key means the customer accepts this agreement. Wardyn was previously distributed under the name IT Portal; keys issued under that name are governed by this agreement.

1. Licence grant

• A non-exclusive, non-transferable licence to run one production instance of Wardyn for the annual term stated in the licence.
• The licence is bound to one portal domain and includes the employee limit and the set of modules stated in the licence. Modules can be added at any time; changes take effect without redeployment.
• The software is licensed, not sold. All rights not expressly granted remain with the licensor.

2. Self-hosting and data ownership

• The customer hosts the software on its own infrastructure. All data entered into the instance belongs to the customer and never leaves the customer's server.
• The licensor has no access to the instance and receives no employee data, credentials, or directory contents.

3. Licence validation

• The instance periodically contacts the licensor's validation service, transmitting only three values: the licence key, a domain identifier, and the total number of employee records held in the instance. The employee count is used solely to check the licence limit. Nothing else is transmitted — no names, no addresses, no credentials, no record contents.
• If validation fails (expired, revoked, or domain mismatch), the instance switches to read-only mode: data remains viewable and exportable, but changes are blocked until the licence is restored.
• If the validation service is unreachable, the instance continues to operate at full capability for a grace period before switching to read-only. Loss of contact with the licensor never locks the customer out of its own instance.
• Disabling, circumventing, or tampering with the validation mechanism is a material breach of this agreement.

4. Restrictions

• No reselling, sublicensing, renting, or providing the software to third parties as a service, except under a separate written reseller agreement.
• No sharing licence keys between organisations; one key serves one customer.
• No reverse engineering, decompiling, or modifying the software except to the extent expressly permitted by applicable law.
• No removing or altering copyright or licence notices. White-label branding options, where included in the licence, are configured through the product itself.

5. Trial licences

Trial keys are provided for evaluation only, are time-limited, and may be revoked at any time. When a trial ends the instance switches to read-only mode — nothing is deleted and the customer's data stays on the customer's server. All terms of this agreement apply to trial use.

6. Updates and support

• An active licence includes software releases published during the term. Releases are supplied to the customer with upgrade instructions; the customer decides when to install them, or the licensor installs them under a managed-support agreement.
• Support is provided per the purchased package. Managed support and any service levels are agreed separately in writing.

7. Termination

• The licensor may revoke a licence upon material breach (including key sharing, tampering with validation, or non-payment). Revocation switches the instance to read-only mode.
• Termination never deprives the customer of its data: the database resides on the customer's server and export remains available in read-only mode.

8. Warranty and liability

The software is provided “as is” without warranties of any kind, express or implied. To the maximum extent permitted by law, the licensor's total liability under this agreement is limited to the licence fees paid by the customer in the twelve months preceding the claim; the licensor is not liable for indirect, incidental, or consequential damages, or loss of data hosted on customer infrastructure.

9. General

This agreement is the entire agreement regarding the software and supersedes prior discussions. If any provision is held unenforceable, the remainder stays in effect. Amendments apply from the next renewal term and are published at this address.

10. Contact

Questions about this agreement — use the contact form on the main page or write to [email protected]. See also the Terms of Service and Privacy Policy.